You can add personalization and professionalism to your next batch of letters by creating your own envelopes. These envelopes can be personalized with branding, or any other elements you choose to make them stand out.
Microsoft Word allows you to create your own envelope design and printing. Here’s how.
Step 1: Include Delivery and Return addresses
Add the addresses you need to your envelopes as a first step. To do so:
Open Microsoft Word You can do this on your Macintosh or Windows PC.
Choose the following from the ribbon bar: Mailings tab.
Click the Envelopes button.
Enter the recipient’s name manually in the text field. Or, you can press Contacts You can import addresses from you Outlook distribution list .
Enter your return address, or click Contacts You can import one directly from Outlook. Check the box to indicate that you do not want to include a return adress Omit.
Note: Word allows you to create and print labels if you prefer labels for printing your return and delivery addresses. In the Labels dialog box, you can only add one address Mailing >> Labels. Multiple labels can be created by mail merging This will speed up the process.
Step 2: Determine the Font and Size of your Envelope
It is important to indicate the size of your envelopes.
Click the Preview icon (it looks like an envelope).
In the Envelope Options tab and click the drop-down menu beneath Envelope size.
You can specify the dimensions of your envelopes. While Word includes most common sizes of envelopes, you can also specify your size using the click button Custom Size.
Next, click Font… The next is the Delivery address Box or Return address You can change the font to suit your needs.
Step 3: Configure the printer feed
Next, you must specify the method by which the envelope is to be fed into your printer. To do so:
In the Feed window, click Options.
Select the Printing Options tab.
In the Feed methodSelect the way that you prefer to put your envelope in the printer’s window. Because it is difficult to position them correctly, we recommend that the envelope be placed at the border of the tray. You can’t center your delivery or return address if you don’t align the envelope properly.
Click Face upor Face downYou can determine the direction in which you load your envelope.
Click Clockwise rotation You can rotate the envelope to suit your preferences.
You can choose the drop-down menu below if you have multiple printer trays Feed from You can choose the type of tray to which you want to place your envelope.
Step 4: Add Design Elements
If you want to add branding or other elements before you print your envelopes, do so now. To do so, click Add to document. . The envelope will be opened as a Word file. You can edit the layout or add images.
Step 5: Print your Envelope
You are now ready to print the envelope. To do so:
Click Envelopes again.
Check that your envelopes have been properly packed and carefully select Print.
Note: If you own a third-party plug in, electronic mail can also be added. Select the appropriate third-party plug-in to add electronic postage The checkbox is next to Add electronic postage.
To save time, use Mail Merge
It’s not difficult to set up a single mail envelope manually if you are only sending one. It will take you a while to send a lot of letters. Luckily, You can also use mail merging To automatically print every address on the envelope, rather than manually typing them each.
To do so:
Click the Mailings tab.
Select Start Mail Merge > Envelopes.
Click the Envelope sizeSelect the drop-down option and indicate your size. You can also add the Font If you would like to have the postal address sent, please press OK.
Click File >> Print.
Check your settings and make sure you have clicked the button Print.
Professional Snail Mail
Even though electronic mail has become increasingly popular, the traditional postal system is still very relevant. Microsoft Office applications are a great help. Microsoft Word allows you to easily design envelopes according to your requirements. You should be able to make your next batch of mail in no time with this tutorial.